Privacy & Cookies Policy

Privacy & Cookies Policy

We understand that your privacy is important to you, and you care about the use of your personal data. We respect and value the privacy of our visitors, hirers and website users. We would encourage you to read the information below.

Our contact details:

The Uley Memorial Playing Fields and Pavilion is run by a Management Committee. Our address is Shadwell, Uley, Gloucestershire, GL11 5BW. Our email address is hire.uleypavilion@gmail.com

What is personal data and what data do we collect?

“Personal data” is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data means, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal information we collect may include your name, address, email address, IP address, and information regarding what pages you accessed on this website and when you did so. 

We collect personal information about you when you:

  • Make an enquiry via our website

  • When you discuss your requirements with us via email or phone

  • Use our website

And we may use this data to answer your enquiry, enter a hiring arrangement with you and to understand how our website is performing.

We believe that all these purposes are justified on the basis of our legitimate interests in running and promoting the facilities, our contractual requirements to deliver the agreed services to you, and our legal obligations.

Who has access to your data?

We limit access to your personal data to members of our Management Committee, who have a legitimate need to know and ensure that they are aware of their duty of confidentiality.

We do not sell or rent your personal data or information to any third party or share your information with third parties for their own marketing purposes.  

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

Your rights

Under Data Protection Legislation, you have the following rights:

  • The right to be informed about ourcollection and use of your personal data. 

  • The right to access the personal data we hold about you. 

  • The right to have your personal data rectified if any of your personal data held by usare inaccurate or incomplete. 

  • The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold, in certain circumstances. 

  • The right to restrict (i.e. prevent) the processing of your personal data.

  • The right to object to us using your personal data for a particular purpose or purposes.

  • The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.

  • The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data are processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.

  • Rights relating to automated decision-making and profiling. We do not use your personal data in this way.

If you would like to exercise your data rights, email us: hire.uleypavilion@gmail.com and explain what you would like us to do.

It is important that your personal data are kept accurate and up-to-date. If any of the personal data we hold about you change, please keep us informed for as long as we have those data. You can email us: hire.uleypavilion@gmail.com

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns before you do so. Please contact us by email: hire.uleypavilion@gmail.com

How you can access your personal information

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests can be made in writing, via email: hire.uleypavilion@gmail.com

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within one month of receiving it.  Normally, we aim to provide a complete response, including a copy of your personal data, within that time. In some cases, however, particularly if your request is more complex, more time may be required, up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

You also have the right to lodge a complaint about our processing of your personal data with the UK’s Information Commissioner’s Office

Keeping your data secure 

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

  • Limiting access to your personal data to those employees, associates, contractors and third-party processors with a legitimate need to know and ensuring that they are subject to duties of confidentiality.

  • Procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.

  • Adhering to our policies and processes including, physical security, adopting a zero-trust approach, back-up, encryption, access control and password protocols. 

Children’s Privacy

We do not provide services to anyone under the age of 18 and do not knowingly collect their data. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us at the details at the end of the policy. If we become aware that we have collected personal data from anyone under the age of 18 without verification or parental consent, we will take the appropriate steps to remove that information from our systems.

Usage Data

We collect usage data automatically when you use our website. This may include information such as your device’s Internet Protocol address (i.e. IP address), browser type, browser version, the pages of our website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When you access the website using a mobile device, we may collect certain information automatically, such as the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers and other diagnostic data.

We may also collect information that your browser sends whenever you visit our website or access it using a mobile device.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third party site.

Cookies

Cookies are small text files that are placed on your computer or mobile device by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies can be ‘Persistent’ or ‘Session’ cookies. Persistent Cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web-browser.

How do we use Cookies?

Cookies provide information about individuals’ usage of the website, which may identify you as the same individual even if we do not know your name, we can identify location, IP address and device information. As such, we make sure you have a choice about the cookies that are placed on your device for our statistical purposes by SquareSpace (our website provider) which help us to understand more about the ways in which people use our website. We would appreciate it if you opt-in to accept these cookies when the website asks you, as it will help us to improve it over time.

Strictly Necessary Cookies: Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies. No consent is required for Necessary cookies.

Click here for an overview of Cookies used at Squarespace.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 28/04/2026